Features to Look For in Document Sharing Software

Features to Look For in Document Sharing Software

In the past sharing documents with colleagues involved printing them out or physically dispersing them. This was inefficient and often led to miscommunication and errors. File-sharing software is a contemporary alternative that lets employees upload, download, and transfer different types files via the internet or through a network. The best document sharing software comes with features like central data storage and real-time collaboration. This makes it easier for the project managers to share information and manage their projects in real time.

Idealistically, the best tools for sharing files allow IT to control the content in order to prevent inappropriate information from being shared or sensitive information from being released. They also ensure that users are using the most current version of every file. The latest cloud-based programs also allow for multiple permission levels, which helps to maintain the security of your data and prevent leaks.

Version tracking is an essential component of any document sharing software. Many vendors have integrated this into their systems in order to avoid duplicate work or working with outdated versions. Look for it in platforms that support popular programs such as Office, CAD files or even videos and images.

An easy and seamless collaboration is an additional benefit https://www.sharingvirtual.net of the most sophisticated document-sharing programs. The most user-friendly platforms are those that provide a positive and simple experience starting with the initial onboarding procedure to day-to-day use. Find a user-friendly interface and the ability to search for specific words or phrases in titles and body text, and also to filter by upload date and last-modified date, file type and more. The platform will also be able connect your local computer to the files stored in the cloud to maximize productivity and convenience.

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